Wedding planning checklist
The full checklist is below, month by month, from a year out to the week after. Read it here, or start the board and turn each line into a card with a date and a name on it, so you both know what's booked, what's waiting on a reply, and what's next.
Free for 3 projects, forever. No credit card.
Choose the photographer
Send save the dates
Florist, 3 quotes
Band availability
Venue, deposit paid
Rings
The 5 columns
What each one is for. Rename, reorder or add columns whenever the work needs it.
- To Do
- Every job and booking you haven't started. Give each a due date from the checklist.
- Getting Quotes
- You're comparing options. Keep each quote in the card's comments, and the files on the card on Pro.
- Waiting on Reply
- You've asked and you're waiting: a venue, a supplier, a relative. Write who and when in a comment.
- Booked
- Confirmed, with a deposit or a contract. Use a checklist on the card for what's still owed or due.
- Donecounts as done
- Paid, delivered, finished. Counts as done.
The wedding planning checklist
A typical timeline for a wedding a year away. If you have less time, start at the top anyway and do it faster. The first 2 groups decide most of the rest.
12 months or more before
- Agree the budget, and who is paying for what
- Draft the guest list, with a rough number
- Choose a season or date range
- Visit and book the venue for the ceremony and the reception
- Book the officiant, or the register office
- Ask the people you want beside you on the day
- Start a shared list of ideas for the look and feel
9 to 12 months before
- Book the photographer and the videographer
- Book the caterer, if the venue doesn't provide one
- Book the band or DJ
- Choose the outfit, and allow time for fittings
- Set up a wedding website or a shared page for guests
- Book accommodation blocks for guests travelling in
6 to 9 months before
- Send save the dates
- Book the florist
- Order the cake
- Book transport for the day
- Plan the honeymoon and check passports
- Set up a gift list, if you want one
3 to 6 months before
- Order the invitations and stationery
- Book hair and make-up, with a trial
- Choose and order the rings
- Plan the ceremony: readings, music, vows
- Book the rehearsal and the rehearsal dinner
- Arrange outfits for the wedding party
1 to 3 months before
- Send the invitations, about 8 weeks before
- Give notice of marriage, or get the licence, as your country requires
- Plan the menu and do the tasting
- Final fittings
- Write the order of the day and share it with suppliers
- Buy gifts for the wedding party
The last month
- Chase the guests who haven't replied
- Give final numbers to the venue and caterer
- Make the seating plan
- Confirm every supplier's times and pay the balances due
- Write the speeches
- Pack for the honeymoon
The week of the wedding
- Hand the order of the day to whoever is running it on the day
- Put tips and final payments in labelled envelopes
- Collect the outfits
- Pack an emergency kit: plasters, safety pins, a phone charger, painkillers
- Rehearse the ceremony
After the wedding
- Return hired outfits and items
- Send thank-you notes
- Change your name on documents, if you're changing it
- Leave reviews for the suppliers you'd recommend
How to plan a wedding on a board
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Step 1
Add the checklist as cards
One card per line above, in To Do. Skip what doesn't apply to your wedding and add what's missing.
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Step 2
Set the date as a milestone
Add the wedding day as a milestone. It sits beside the board with today marked, so you always know how long is left.
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Step 3
Give each card a date and a name
Work back from the day, using the groups above. Whoever a card is assigned to gets a reminder the day before it's due and on the day.
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Step 4
Move cards as they progress
Asking for quotes? Getting Quotes. Waiting to hear? Waiting on Reply. Deposit paid? Booked. Fully paid and delivered? Done.
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Step 5
Keep the details on the card
Quotes, contacts, what was agreed: put them in the card's description and comments, so they're in one place when you need them on the day.
With your AI agents
An agent can do the setup for you: turn this checklist into cards with due dates worked back from your date, then tell you each week what's coming up.
Agents connect over MCP or the REST API, on every plan, and act as you.
agentcreate_project("Our wedding", template: "wedding")
agentadd_milestone("Our wedding", "The day", "2027-09-18")
agentbulk_create_cards("Our wedding", 45 cards from the checklist, with due dates)
agentget_focus()
Keep it working
- Give every card one name. Jobs that belong to both of you tend to belong to neither.
- Use a checklist on a card for the small parts of a big job, like the 6 things the venue still needs from you.
- Share a read-only link with family who want to follow along. They don't need an account, and they can't change anything.
- Tag cards by budget area, like venue, food or outfits, so you can filter to one at a time.
Questions
About this template
When should you start planning a wedding?
Around 12 months before is typical, because popular venues and suppliers book up first. With less time, book the venue, the officiant and the photographer first, and the rest follows.
Is the wedding planning board free?
Yes. It's on the Free plan: 3 projects with unlimited cards, forever. No credit card. Planning together on one board, with both of you able to edit, needs Pro.
Can I print the checklist?
Yes. The checklist on this page prints from your browser. The board is for keeping track once you've started.
Does it keep track of the budget?
No. There's no budget column or totals. Many couples write the cost in the card's title or description and keep the budget itself in a spreadsheet.
Other templates
Start from this template
Free for 3 projects, with no credit card to enter. Every board exports as JSON or CSV whenever you want to leave.