Board meeting agenda template
A standard board meeting agenda is below, in the usual order, ready to copy. The board is for the rest of the work: collecting items before the meeting, keeping the papers with each item, and making sure the actions agreed actually happen before the next one.
Free for 3 projects, forever. No credit card.
Approve the new reserves policy
Volunteer recruitment update
Treasurer's report
Annual budget
Ben: get 3 quotes for the audit
Renew the insurance
The 4 columns
What each one is for. Rename, reorder or add columns whenever the work needs it.
- Proposed
- Items members have asked to add. The chair and secretary decide what goes on the agenda.
- On the Agenda
- Items for the next meeting, in agenda order. Attach the paper to the card on Pro, or link to it.
- Actions
- Actions agreed in the meeting, each with an owner and a due date. Write the decision in the card.
- Donecounts as done
- Actions completed, and items closed. Counts as done.
A standard board meeting agenda
The usual order for a nonprofit or company board. Adapt it to your constitution or articles.
Opening
- Welcome and call to order
- Attendance, apologies and whether the meeting is quorate
- Declarations of conflicts of interest
- Approval of the minutes of the last meeting
- Matters arising and progress on actions
Reports
- Chair's report
- Chief executive's or director's report
- Treasurer's or finance report
- Committee reports
Business
- Items for decision, each with a paper circulated in advance
- Items for discussion
- Consent agenda: routine items approved together without discussion, unless someone asks to discuss one
Closing
- Any other business, agreed with the chair beforehand
- Date of the next meeting
- Close
How to run board meetings with it
-
Step 1
Collect items in Proposed
Ask members to add items 2 to 3 weeks before the meeting. Each card says what's being asked of the board: a decision, a discussion, or for information.
-
Step 2
Set the agenda
The chair moves the chosen items to On the Agenda, in order. Add the meeting date as a milestone, so the deadline for papers is clear.
-
Step 3
Send papers with enough notice
Each item's paper goes on its card a week before. Share a read-only link to the board so members can read everything in one place.
-
Step 4
Record actions as you go
When the board agrees an action, add a card to Actions with an owner and a due date. The minutes say what was decided; the board shows whether it happened.
-
Step 5
Start the next meeting from Actions
Matters arising is the Actions column. Anything still open is discussed, and anything finished moves to Done.
With your AI agents
An agent can turn the board into a draft agenda in the usual order, list the actions still open, and draft the action list after the meeting from the secretary's notes.
Agents connect over MCP or the REST API, on every plan, and act as you.
agentget_board("Trustees")
agentcreate_card("Trustees", "Ben: get 3 quotes for the audit", column: "Actions")
agentadd_milestone("Trustees", "March board meeting", "2027-03-12")
Keep it working
- Put items for decision near the top, while people are fresh, and information items at the end.
- Write the decision on each card in a sentence. "Approved" isn't enough a year later.
- Keep the board private and share a read-only link for members who only need to read.
- Archive each meeting's Done cards after the next meeting. They stay searchable as a record.
Questions
About this template
What goes on a board meeting agenda?
Usually: call to order, apologies and quorum, conflicts of interest, approval of the last minutes, matters arising, reports, items for decision and discussion, any other business, the date of the next meeting, and close.
What is a consent agenda?
A group of routine items, such as approving minutes or noting reports, that the board approves in one vote without discussion. Any member can ask for an item to be taken out and discussed.
Is this template free?
Yes. It's on the Free plan: 3 projects with unlimited cards, forever. No credit card. Inviting the whole board to edit needs Pro; a read-only link works on every plan.
Does it write the minutes?
No. The board keeps the agenda, papers and actions. Write the minutes as you do now, and link to them from the meeting's cards.
Other templates
Start from this template
Free for 3 projects, with no credit card to enter. Every board exports as JSON or CSV whenever you want to leave.